About the Village to Village Network (VtVN): The Village to Village Network (VtVN) is a membership-based organization that brings Villages together to share best practices for enabling older adults to live independent, healthy, purposeful lives with connections to their communities. The Network provides expert guidance, resources, and support to help communities establish and maintain thriving Villages, and we champion the Village model at state and national levels as a best practice for healthy, vibrant aging. For more information about Villages and the VtVN, please visit www.vtvnetwork.org .
About the Grant-Funded Project: VtVN has received a Community Action Grant from the National Council on Aging (NCOA) to help older adults and people with disabilities receive the latest COVID-19 booster and flu vaccines. The grant will be used to support tailored outreach and vaccine clinics specifically for older residents and those with disabilities in areas where vaccine uptake rates are low.
VtVN seeks an independent contractor to serve as the project manager in implementing the grant.
Grant Duration: The one-year grant period has begun and may be terminated at the conclusion of the grant period. The grant period is from April 1, 2023 -March 31, 2024. The independent contractor must be available to start work upon signing the contractor agreement with VtVN.
Compensation: $30K total, over the course of the grant.
Overview of Scope of Work:
The project manager, working in collaboration with the VtVN executive director, will establish and maintain project management support services, tailoring the project management approach to team and project needs. The project manager will be responsible for developing a central repository for project documentation and reporting, with responsibility for ensuring that the grant’s management adheres to applicable contractual and regulatory requirements. To support the successful implementation of the project, the project manager will track progress and report on its status, applying metrics at the task/work package and project level. As part of the project plan, the project manager will devise risk mitigation strategies and engage appropriate stakeholders.
The VtVN board and/or project committee will review the status of the project and schedule monthly calls with the project manager as well as other calls if necessary. The project manager will provide technical assistance to Villages through dissemination and online training sessions using vaccination outreach materials, which will be available on the VtVN members’ website, and through educational webinars regarding vaccine uptake.
Scope of Work:
1. Work closely with our member Villages to create a comprehensive Vaccination Event Implementation Guide. This guide will include a step-by-step procedure for planning and conducting a vaccination event, replicable forms and outreach information, and a detailed section covering required data collection points and process.
2. Convene an advisory council of people with lived experience to review and comment on materials and process.
3. Create and conduct online training sessions for the Vaccination Event Implementation Guide, with a focus on data collection and reporting.
4. Create a process and parameters for up to 12 Villages to receive funding for vaccination events. Manage and provide technical assistance for events.
5. Function as the main point of contact between VtVN and The Hannon Group, the grant’s public relations consultant.
6. Identify two member Villages and collaborate to plan and carry out a vaccination event at each Village. The two member Villages will be in areas of underserved and/or marginalized populations.
7. Create a sustainability plan for when the grant closes.
8. Track and monitor vaccination and social service referrals.
9. Submit monthly and end-of-program reports and other data requests.
10. Participate in monthly learning collaborative sessions and trainings offered by NCOA.
Educational Requirements:
Bachelors Degree. Master’s degree helpful.
Experience and Certifications:
Minimum of 1 year working with grants and/or contracts is required. Prefer experience working with Federal Granting Agencies. Certification in project management preferred. Some experience in scientific environment and managing federal biomedical grants/contracts a plus. Familiarity with Villages and the Village Movement preferred.
The ideal contractor will have experience working with the HHS/ACL federal grant process. The individual should also have a successful track record in delivering value through successful project results that meet business requirements while having the ability to work collaboratively with cross-functional teams. Knowledge of program management, performance management, finance and governmental procurement is also required.
The independent contractor must have the office equipment and skills to perform the scope of work, including Microsoft Office suite, and project management and financial tracking software.
Instructions for Responding:
Please send a cover letter and current resume to vtv@vtvnetwork.org, Deadline: May 5, 2023.
