The Friend’s Club. Located in suburban Bethesda is looking for a detailed-oriented, computer savvy person to tend to a variety of administrative and financial tasks. Working knowledge of Microsoft Office, and experience with accounting software, preferably QuickBooks, is a plus.  The ideal candidate would have strong initiative, be flexible, and self-motivated.  This position is 20 hours a week, (could change) working Monday, Wednesday, and Thursday.  Please send your cover letter and resume to ken@friendsclubbethesda.org.

Duties:

Administrative Responsibilities

Formatting and distributing monthly mailings/newsletters

Using IRS guidelines, processing and acknowledging donations

Coordinating fundraiser mailings (2x/yr.)

Managing office filing system

Ordering club supplies and resources

Answering telephone/making calls as requested

Assisting in planning special events

Membership Management:

Maintaining database

Maintaining club membership and related records

Distributing monthly invoices/calendars to caregivers

Preparing visitors packets as needed

Reconciling monthly attendance sheet and collecting unpaid invoices

Financial Responsibilities

Preparing and making the monthly bank deposit 

Processing PayPal transactions as needed

Tracking, documenting, and managing financial data

Posting of financial transactions to QuickBooks

Creating and distributing monthly financial reports to FC Exec Director, FC Board, and BHPC Finance Lay Ministry

Processing vouchers and processing disbursements

Reconciling monthly bank statements

Participating in the year end creation and distribution of 1099s

Producing year end reports for inclusion in the BHPC Annual Financial Report

Development, implementation, and management of an annual budget

Assist the Executive Director and the Program Director as needed.