Inova Post-Acute Community Partner Pre-Event Discussion for Vendors

A discussion to help you prepare for the upcoming Inova Post-Acute Community Partner Event on March 13. This will be an opportunity to learn more about the layout of the room, the space you have on your table, parking, drop off, and much more. Additional questions contact InovaPostAcuteExpo@inova.org  or steve@proaging.com 

Powerpoint from the webinar Inova Event.pdf

IMPORTANT - VENDORS CAN NOW USE THE LOADING DOCK (see  Loading Dock Map for Inova.pdfand video below)

• Vendors can also park in lot F and carry their items up 
• Vendor set up begins at 8 am - you should be completed with your set up no later than 9:15
• Pack your items so they can be easily transported to and from the expo site. There may be some hand trucks available but you should be prepared to transport without them.

Video of the Loading Dock

• To access the loading dock, arrive via the main entrance and make a left turn before you get to parking lot D.
• The entrance to the loading dock is similar to an underground parking lot
• Proceed to West Dock B
• You can then transport your items up the ramp, to the elevator banks, to the conference center on the 2nd floor

Click highlight for a pdf of the map below Loading Dock Map for Inova.pdf

Things to Remember

• Raffles and any significant gifts are prohibited.  You can collect names, however there cannot be any prizes or giveaways of significance.

• Inova is providing quality shopping bags to all attendees, you do not need to supply bags to attendees.

• Pens and similar low cost giveaway items are acceptable. Giving items aways should not be a priority for any vendor at this event.

• Inova is catering the event and they have requested not to offer any food, candy, etc at your table.

• Displays or banners are permitted, however they should be on your table and/or they should be confined to the space in front or behind your table. Be conscious of the fact there are other vendors and none of us would be pleased if our neighbors banner interfered with our space.

• As you can see Inova wants this to be an event where you and your organization are the centerpiece, not raffles, candy and giveaways.  Consider creating a special flyer that tells the Inova team specifically how you can help their patients/clients. Practice what you will say to the team members, Create a follow up strategy.  Create a strategy for networking with other vendors

Chat Transcript From 3/11 Webinar

16:04:34     From david posner : David Posner, ElderTree Care Management

16:04:34     From Jenna Masterson : Hello! Josh Engelken with Wellsky!

16:04:56     From Robin Smith - Nursing Referral Service : Hi Everyone! Robin Smith, Nursing Referral Service!

16:05:03     From Brad Clearfield : Good afternoon Everyone! Brad Clearfield w/Healing Home Healthcare. 703.989.0906

16:05:07     From Greg Sieb : Greetings Greg Sieb/ LIVEINPLACE

16:05:52     From Larry Chicas : Larry Chicas with Inova Partnership for Healthier Communities!

16:07:00     From Jane Hughes : Good afternoon, ALL!  Jane Hughes Alexandria, Belmont Bay and Woodbine Rehabilitation & Healthcare Centers

16:08:09     From Bathsheba Huggins el : Greetings! Bathsheba Huggins with Nursing Referral Service.

16:16:05     From david posner : So will specialties be next to each other?

16:17:03     From Ayisha Qadir-Khan  to  Hosts and panelists : I have worked with our team to mix up the specialties to allow more diversity, it is just in abc order

16:22:00     From Kerry Massie : Is bottled water acceptable?

16:22:09     From Ayisha Qadir-Khan  to  Hosts and panelists : That will be provided

16:22:26     From Ayisha Qadir-Khan  to  Hosts and panelists : we are not allowed any external foods and beverages per the venue

16:31:41     From NIRAN GUNARATNAM : Good afternoon, All. Niran from Mint Home Care!

16:35:17     From Catherine Narro : Thank hyou

Chat Transcript From First Webinar

15:05:06     From Andrea Mickney : Talya Perry - Team Leader, Inova Acute Inpatient Rehab

15:05:30     From Addy Chopra : Addy Chopra and Iris Trieb of Hallmark Homecare

15:05:32     From Ray Patel : Ray Patel

15:06:43     From Ray Patel : Ray Patel - 7036379902 - Next Day Access - Accessibility, Mobility, and Fall Prevention

15:24:45     From latasha white : will any booth chairs be provided?

15:25:40     From Steve Gurney - ProAging Community : Here is the link to the https://forms.gle/MRyxM8L1ndWeNQWB7

15:30:01     From latasha white : by give aways, does that include SWAG? pens, etc?

15:31:05     From Heather Fish : Can we have sheets on the table for them to fill out with their contact information? Also is swag allowed?

15:31:21     From Ianessa Humbert : Our company specializes in providing outpatient care for people with swallowing disorders. We had planned to bring thickened liquids for people to try to understand what patients experience. Is that type of interaction allowed?

15:32:31     From latasha white : pens, and post its are my fav lol

15:33:24     From Jessica Moore : lol I got you!

15:34:42     From Elizabeth Spring Oak Warrenton : What about plastic stadium cups?

15:34:47     From Ianessa Humbert : Are banners allowed?

15:36:25     From Ali Soltani : Can we bring any equipment to show?

15:39:50     From Missy Perkins : Will the attendees have bags provided by the conference for the info that they collect from the vendors?

15:42:01     From Missy Perkins : Thanks! To streamline, yes, it makes more sense for the conference to provide the bags.

15:45:06     From Ianessa Humbert : I’m so excited to be a part of this. It is convenient way to get our resources known to the local health care community.

15:45:39     From Jennifer Bautista : we are looking forward to seeing you all here at Inova on March 13!! Thank you Steve for doing this useful session - Jen Bautista (Inova)

15:45:47     From Ali Soltani : Thank you for the opportunity and putting this together! Looking forward to the knowledge share!

15:45:49     From Danielle Daniels : This was super helpful! Thank you!

15:46:20     From Elizabeth Spring Oak Warrenton : This was great! Thank you both very much!

15:46:23     From Zoom user : Thank you! Great information!